V. Ask the question to the situation

1. Because of the differences between virtual presentations and face-to-face presentations, you need to consider the following special factors:

Timing: Unlike an in-person presentation, a virtual presentation can span several time zones. You need to take this into consideration when scheduling the presentation. If possible, give the presentation during normal business hours for all audience members. Be aware of when audience members at various locations usually take breaks or eat meals. Try to plan a presentation time that is convenient for all of them.

2. If you have a regularly scheduled virtual meeting (weekly, monthly, and so on) that includes people from several time zones, rotate the starting time. That way, no one has to get up early or stay up late every time.

Technology: Make sure that all audience members have the equipment necessary to receive your presentation and that they know how to use it. Test the equipment beforehand. Then test it again. If the equipment doesn't work, your presentation doesn't work. Have a backup plan ready in case the equipment fails during your presentation. (Will you call everyone? E-mail everyone? Shout out the window?) If audience members are using a phone to connect with others, they need to make sure the line doesn't have the call-waiting feature or that call waiting is temporarily disengaged.

3. Studies by educational researchers suggest that approximately 83% of human learning occurs visually, and the remaining 17% through the other senses – 11% through hearing, 3.5% through smell, 1% through taste, and 1.5% through touch.

4. The studies suggest that three days after an event, people retain 10% of what they heard from an oral presentation, 35% from a visual presentation, and 65% from a visual and oral presentation.

5. Visual aids add impact and interest to a presentation. They enable you to appeal to more than one sense at the same time, thereby increasing the audience’s understanding and retention level. With pictures, the concepts or ideas you present are no longer simply words – but words plus images.

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