As a rule letters of recommendation are organized into three sections. They usually contain between five and nine paragraphs. Total word count can range from 200 to 600.
| Section
| Length
| Content
|
| Opening
| 1 paragraph of a couple sentences
| Sentence 1-- State the purpose of the letter, namely that you're writing a recommendation concerning the individual
Sentence 2-- Explain how you know the individual. State from where and for how long you've known him or her. Be very clear about the working relationship involved. That is, explain whether he or she was your subordinate, co-worker, student, etc.
|
| Body
| 2 to 6 paragraphs of 2 to 4 sentences each
| Paragraph2-- Ease into the specifics contained in the rest of the body. Use this paragraph to characterize the individual in general terms.
Paragraphs 3 thru 6-- Address personal dimensions such as those listed above that you feel are pertinent and for which you have direct knowledge. Include anecdotes to back-up your assessments. Cover 1 or 2 dimensions per paragraph
Final paragraph of body section-- If relevant, explain why the individual is seeking a new assignment. For example, if he or she was laid off mention why.
|
| Closing
| 1 or 2 paragraphs of a couple sentences
| Express your level of confidence in the individual. Explain the extent to which you believe he or she is suited to the job or program sought.
|
