| Letterhead Company Name (and logo)AddressPhone/Fax numberE-mail (optional)
|
(2 blank lines after letterhead)
Current date The date may be written as month-day-year (US style) or day-month-year (UK style).
(4 blank lines)
Mr. /Ms. Name of person you are writing, title
Company name The inside address includes the recipient's name, title, company, and full address.
Address
City, Zip
Country (use only if writing to another country)
(2 blank lines)
(Salutation) Dear Mr. /Ms. Last Name: or… Dear Mr. /Ms. Last Name, The salutation is a greeting to the recipient. If you don’t know the name of the individual, address it to the individual’s title in the company or "Dear Sir/Madam".
(1 blank line if there is a subject; 2 blank lines if there is no subject)
Subject Line (Optional): Title of subject Indicates the subject or purpose of the letter. It may be also placed before the salutation.
(1 blank line)
Body Paragraph 1: Explain who you are and why you are writing this letter..................................................................
...........................................................................................................................................................
(1 blank line)
Body Paragraph 2: Use facts, details and experiences to support your opinion or request..............................................
...........................................................................................................................................................
(1 blank line)
Body Paragraph 3: Tell the reader what you want him to do or what you will do for him................................................
...........................................................................................................................................................
(1 blank line)
Short sentence: End your letter by saying something courteous to your reader.
(2 blank lines)
Sincerely, or... Sincerely yours, Capitalize only the first word in the complimentary close, and follow the phrase with a comma.
(3/4 blank lines) Your handwritten signature
| 
